Understanding the Role and Responsibilities of Hiring A Virtual Executive Assistant

When you hire a virtual executive assistant (VA), you are not just getting an extra set of hands to help out with mundane tasks. Rather, you are investing in expert support that can transform your business and make it more efficient. However, if this is the first time that you have considered using a virtual executive assistant, then there are some factors that you should consider before making the decision. Read our blog to learn the roles and responsibilities of hiring an executive VA, or if you have questions, consider contacting us. 

Roles And Responsibilities 

The first factor to consider is understanding the role and responsibilities you take on when hiring a virtual executive assistant. A VA can provide a variety of services, ranging from administrative tasks such as scheduling meetings and handling emails, to more specialized roles such as providing market research or creating marketing materials. Talk to your VA about their specific skill set and experience to ensure that they are the right fit for your business.

Nurture A Working Relationship

The second factor to consider is how you will manage the relationship with your virtual assistant. Effective communication is key, so make sure to set aside time each day or week to discuss any questions or tasks that need completing. In addition, create a work plan that outlines the scope of duties and expected timeline for completion. With this understanding in place, not only will you nurture a great working relationship with your virtual executive assistant, but it will also help you manage each other’s expectations, allowing you to confidently move forward as you start working together. 

Create A Payment Agreement

Consider how you will pay your virtual assistant. As a business owner, it’s important to recognize that VAs are independent professionals who should be paid fairly for their work. Depending on the experience and type of services provided, you should expect to pay an hourly rate or a fee-for-service structure. Make sure to discuss these details in advance, so there are no misunderstandings later. Misunderstandings regarding remuneration can become extremely tricky, so it’s best to communicate clearly and effectively. 

Recognize Their Contribution As A Team Member 

Finally, when hiring a virtual executive assistant, it’s important to recognize that they will become an integral part of your team. Some VAs work remotely, and can be situated on the other side of the world! But just because they’re not in your office and taking up a seat around the boardroom table during meetings, they are still a vital part of your team. This means that they should be given the same respect and appreciation as any other employee. Make sure to let your VA know what their job entails and provide them with feedback on how they’re doing.


Understanding the role and responsibilities of a virtual executive assistant is essential for creating a successful partnership. By taking the time to consider these factors, you can ensure that your VA is the right fit for your business and be confident, knowing that day-to-day operations are in good hands. 

[CTA] Hiring a virtual executive assistant will be a significant benefit to your business. An executive VA is there to handle scheduling, setting up meetings and all other general administration tasks. But it’s important to know what the roles and responsibilities are for you as the business owner who is hiring them. It is essential to clearly explain all that is expected of them, create a good working relationship with them, learn how to communicate effectively, and treat them as a part of the team even if they’re working remotely. 

At VAssistme, we have a team of highly qualified and experienced virtual executive assistants who are dedicated to helping businesses succeed. In addition, we offer comprehensive packages that include market research services, data entry, bookkeeping, and social media management. If you’re interested in hiring a virtual executive assistant, then contact us today!